Phd progression 15 August 2023 Terry Soo Rough timeline Full time (FT) students: 3 years + 1 year completing research status (CRS) Part time (PT) students: 5 years + 2 years (CRS) https://www.grad.ucl.ac.uk/codes/Graduate-Research-Degrees-Code-of-Practice-2122.pdf ****Covid-19 extensions**** If you were registered on (or before) the 27 September 2020 you will automatically be given 18 months (FT) or 36 months (PT) of CRS. Please note, this extension will not show in your Portico record until you are moved to CRS. https://www.ucl.ac.uk/students/status/research-students/completing-research-status ********* Upgrade timeline FT: 9-18 months PT: 15-30 months https://www.ucl.ac.uk/students/sites/students/files/mphil_phd_upgrade_guidelines.pdf Please fill out the form and verify to me that all relevant sections of the research log are completed and that indicate whether it is within "timeframe:" https://www.ucl.ac.uk/students/sites/students/files/upgrade_panel_report.docx Completing research status (CRS) If your registration is coming to end, you may be able to go on CRS status. ``All research students who have completed their approved period of registration may register as CRS students while they write up their theses. Transfer to CRS status is only permitted with the approval of a student’s supervisor or other departmental authority.'' In particular, you need to have completed your upgrade, and be ready to submit your thesis in one year (FT) or two (PT). https://www.ucl.ac.uk/students/status/research-students/completing-research-status Viva and thesis submission You must `enter' the exam via Portico about four months before you are ready to submit. https://www.ucl.ac.uk/students/exams-and-assessments/research-assessments/examination-entry ``Your supervisor is responsible for arranging the appointment of your examiners. This should be done at the same time as you complete your examination entry form, four months before you are due to submit your thesis. Examiners are appointed by UCL for their professional services as examiners with expert subject knowledge. A minimum of two examiners, one from outside UCL and (normally) one from UCL are appointed to co-examine all research degree candidates." A form needs to be filled out. Please verify that the internal and external examiners meet the guidelines; in particular, there are limits on how many times one can serve as an internal or external examiner. Please let me know that you have verified that they meet the criteria; I will require written confirmation from both the internal and external examiners before I submit the form to faculty. The faculty will do checks and any errors will result in delays. In addition, please let me know of any potential conflicts. https://www.ucl.ac.uk/academic-manual/sites/academic_manual/files/examiner_nomination_form-2018-19.docx More information and forms can be found here: https://www.ucl.ac.uk/academic-manual/chapters/chapter-5-research-degrees-framework#supervisors After you submit your thesis, you will be given ``enrolled-submitted'' status for 6 months; this means you will continue as an enrolled student with the same access levels as an enrolled fee-paying student, or someone on CRS. Note that you will no longer be liable for fees at the point you submit thesis, or move to CRS, whichever is sooner. Interruption of study There are various `standard’ reasons for interrupting studies, for example, medical or taking up an internship. There are also various consequences that one should carefully consider, such as possible loss of funding or visa status. Please see the information and links in the attached form: https://tsoo-math.github.io/ucl2/grst/interruption-of-study-research-students.docx In particular: ``2.7 Interruption of Study 1. Interruption of study may be granted on the authorisation of the Director of Student Administration, on behalf of the Research Degrees Committee, provided that a statement of support from the Principal Supervisor and/or Head of Department/Division is received. If approved, the period of interruption of study granted will be initially not more than one calendar year and any further period of interruption of study will be considered one year at a time. UCL may, at its discretion, grant an interruption of study to a student on grounds of illness or other adequate reasons. The need to take up or pursue employment during the programme will not normally be considered grounds for interruption of studies. 2. Interruption of study for a period in excess of two calendar years may be granted by the Chair of the Research Degrees Committee subject to the following conditions: i) The period requested will be considered on an annual basis and will not exceed five calendar years from the date when the period of interruption starts; ii) The date when the submission of the thesis falls due following resumption of study falls within ten years of the date of original registration; iii) Written assurances that the research will still be valid are provided by the supervisor and/or the Head of Department, with supporting documentation. 3. The Students website provides further detail on the Interruption of Study Procedure." ----------------------------------------------------------------------------------------- A version of this document is also available at: https://tsoo-math.github.io/ucl2/grst/progression.txt End of document -------------------------------------------------------